Toolbox for MS Outlook

Find & Replace                  

PLEASE NOTE: Any replacements are permanent and can only be undone by doing another find/replace. If you are not sure what you are doing, please back up your data (usually outlook.pst) before using this program.

This is the main window:

On the left hand side, you can see a "treeview" of your Personal folders in Outlook

1. Tick the folder you want to search by clicking it. Any folders beneath it will automatically be included. Business users may wish to tick the box to "Include MS Exchange Public Folders", in which case the treeview will be re-drawn to include these.

2. Choose what type of Outlook items you wish to search on.

3. Enter the word or phrase you are searching for.

4. If you don't want Outlook to prompt you with a "A program is trying to access your Address Book" (or similar) warnings, tick the box "Automatically over-ride the Outlook Security warning". A small program called Clickyes (courtesy of Context Magic) will appear in your taskbar.

5. Click the Find button.

The search results are shown here:

Each search result is shown as :

Sorting
You can sort the results by clicking the column header. Clicking the same column heading again reverses the sort order.

Grouping
You can group results by dragging the column heading onto the area just above the results.

Select a row
Click a row to select it.

Select a block of rows
Click a row to select it. Hold down the shift key, click another row to select all rows between the first selected row and this one.

Select multiple rows which are not in a block:
Hold down the Ctrl key, click each row

Opening
Once you have selected one or more rows, you can open the items if you wish. It is not necessary to do so.

Replacing
Enter the phrase you wish to replace with, then select the rows you want to replace (for example you might want to only replace e.g. occurrences in the Address fields, but not in the name of Contacts) and click the Replace button.